Administrative Assistant

Gannett Fleming TranSystems' Administrative Support Center is looking for a highly organized and independent Administrative Assistant to lead administrative efforts in our Mechanicsburg, PA headquarters. This position can be remote as long as you can travel into our office occasionally. 

Responsibilities:

• Personnel:
• Process employee new-hire paperwork, change notices, etc.
• Maintain compliance with company policies and procedures
• Conduct timesheet review/edits
• Accounts Payable:
• Process vendor credit applications
• Process vendor invoices
• Maintain BST Procurement sub-consultant/contractor agreements and insurance certificates
• Coordinate vendor DBE reporting
• Process expense reports
• Corporate Travel:
• Manage corporate travel
• Process requests for corporate credit cards
• Client Insurance:
• Process client insurance certificate requests
• Maintain client insurance certificates
• Process annual renewals for client insurance certificates
• Subconsultant Insurance:
• Manage and  organize subconsultant insurance
• Maintain insurance in Contract Source
• Request renewals as needed

• Associates Degree or Bachelors degree in business preferred
• 5-7 years' experience as an administrative professional is required
• Strong financial background, including AP/AR and project accounting
• Administrative experience within the Engineering, Architecture, or Construction industry is highly desired
• Accounting system experience
• Must be highly proficient with intermediate to advanced skills in Microsoft Excel and Word
• Strong communication and organizational skills
• Able to multi-task and meet deadlines with accuracy
• Detail oriented
• Ability to work with many people with varying personalities
• Ability to assist in the development and implementation of training programs

At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.

Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law. 

Unsolicited resumes from third party agencies will be considered the property of Gannett Fleming

Location: Mechanicsburg, PA

Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time 

Internal Requisition ID:

Salary Range: $41,000 - $46,000

Salary dependent upon experience and geographic location

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Gannett Fleming does require the successful completion of a criminal background check for all advertised positions.