Assistant Proposal Specialist

Gannett Fleming TranSystems is seeking an Assistant Proposal Specialist to support business development activities and the planning, development, and production of statements of qualifications, proposals, and presentations to municipal, state, federal, and private clients for the Water Business Group (BG). The Assistant Proposal Specialist is an excellent opportunity for a recent graduate or someone who has experience working up to two years in a related industry and supporting the preparation and coordination of proposals, technical reports, and other business writing needs. This position will work as part of a team in either our Camp Hill, Philadelphia, or Valley Forge, PA; Chicago, IL; or Dallas, TX offices

The Assistant Proposal Specialist performs the following functions:

• Assists during proposal development and supports the research, writing, editing, formatting, and quality checking of text for preparation of proposals, statements of qualifications, and presentations
• Performs subconsultant data collection and organization tasks for proposal teams, including contacting subconsultants, outlining requirements, and organizing and distributing information
• Maintains proposal team server files and other repositories of information for use during active proposals
• Assists with proposal formatting, printing, and production
• Attends proposal meetings, takes notes, and helps maintain and update meeting information on a regular basis and as requested
• Researches and compiles information from a variety of internal and external databases, internet and intranet sites, and other internal data sources (including resumes, project descriptions, boilerplate text, etc.)
• Coordinates with internal departments to obtain required information for proposal or SOQ preparation
• Assists with the archiving of proposal content and upload to appropriate internal databases or servers as part of proposal closeout procedures in a timely and quality manner
• Participates in BD team training and knowledge sharing activities and demonstrates progressive ability over time to incorporate best practices into daily work assignments
• Performs self-check of work products to comply with client requirements, eliminate repeat errors, and demonstrate continuous improvement in work products
• Coordinates independent quality control review in accordance with BD team quality procedures
• Other duties as assigned

• Associate’s or Bachelor’s Degree in marketing, journalism, communications, or business
• 0-2 years of experience working in a related industry
• Knowledge and understanding of business writing/editing/formatting principles and practices
• Excellent inter-personal and communication skills
• Ability to work well as part of a team and independently in a fast-paced, deadline-driven environment
• Excellent task management, time management, multi-tasking, collaboration, and resourcefulness skills
• Proficiency in Microsoft Office applications
• Experience using Adobe Creative Suite InDesign preferred

At Gannett Fleming TranSystems, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.

Gannett Fleming TranSystems is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property of Gannett Fleming TranSystems.

Location: Camp Hill ; Philadelphia ; Valley Forge ; Chicago ; Dallas
Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time
Salary Range: $55,000 - $70,000
Salary dependent upon experience and geographic location