Associate Project Administrator

• Maintain accurate project records and financial documentation in compliance with Texas Water Development Board (TWDB) requirements.

• Update and manage internal asset tracking using our Well Asset Management system (QuickBase) for approximately 430 groundwater and surface water wells.

• Review and update spreadsheets, letters, and reports; electronically file permits and pumpage reports.

• Prepare and package Right of Way documentation, including offer letters and encroachment transmittals, for certified mailing.

• Provide administrative support to the Right-of-Way Manager and assist with logistics for client board meetings and emergency preparedness sessions.

• Conduct quarterly and year-end reviews of QuickBase data.

• Support financial reporting and coordination with the client’s bookkeeper as needed.

• Perform other duties as assigned by the Manager or Team Leader.

• High school diploma required.
• Minimum of 5 years of experience in an office environment.
• Proficient in Microsoft 365 (specifically: Word, Excel, Outlook, OneDrive).
• Strong written and verbal communication skills.
• Excellent data entry and recordkeeping skills, with high attention to detail.
• Ability to manage multiple tasks across varied managers and deadlines.
• A self-starter mindset with a proven desire to learn and improve processes.
• Comfortable with repetition, consistency, and accurate documentation practices.

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives™  

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law. 

Unsolicited resumes from third party agencies will be considered the property GFT.

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Location: Houston, TX
Working Hours: 8 AM – 5 PM
Employment Status: Full-time
Salary Range: $60,000 - $70,000
Salary dependent upon experience and geographic location

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