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Senior Proposal Specialist

Job Locations US-CA-Irvine | US-CA-Los Angeles | US-CA-Concord | US-CA-Roseville | US-CA-Oakland | US-WA-Seattle | US-AZ-Phoenix
Job ID
2025-12025
Job Category
Business Development
Employment Status
Full-Time

GFT is seeking a Senior Proposal Specialist to join our BD&M team in the West (Los Angeles, Concord, Irvine, Phoenix)! This role follows a hybrid work model, requiring regular attendance at the closest office.

 

GFT Shared Service Services team, which includes Human Resources, Legal, Accounting & Finance, IT Services and Marketing & Communications,  are essential for managing and supporting the company's global operations. Shared Services are part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals, is the backbone of our ability to deliver infrastructure consulting and design services.  

 

What you’ll be challenged to do:
The Senior Proposal Specialist manages proposals and presentations, provides capture support, and may assist with client management support. The position supports one or more regional business lines or a global business line.
 
In this capacity, the successful candidate will be responsible for the following:

Proposals

  • Able to lead 1 complex proposal concurrent with other smaller proposal
  • May Lead Sections for complex proposal
  • Able to organize and coordinate interview team to prepare the content
  • Work is regularly monitored and overseen by Manager for messaging and quality
  • Compiles and distributes meeting notes, action items, and review comments from all proposal meetings
  • Performs detailed analysis of SOQ and RFP requirements; prepares compliance matrices/outlines and schedules according to corporate proposal best practices
  • Organizes and coordinates proposal resources (project management/technical team input, proposal support, subconsultant input, and graphics/print teams)
  • Ensures completion of all assignments, review of all work, and adherence to internal best practices and quality control objectives
  • Provides strategic writing and editing support for: all general qualifications; executive summaries; win themes; personnel resumes, project descriptions, summary paragraphs, action captions, and benefit statements
  • Enters and tracks opportunities and proposals in CRM
  • Supports sales interview teams, schedules/facilitates kick-off meeting and rehearsals, and prepares presentation and supporting materials

Capture Planning

  • Facilitate capture plan support for short- to- medium length capture phase/simple pursuits with close oversight/participation by manager for assurance of best practice implementation
  • Liaise with respective MARCOM staff during capture planning to coordinate early input, as required
  • No authority to flex within the framework of best practices
  • Keeps all CRM documentation updated

Client Management

  • Coordinates client management team activities for Tier 2 clients
  • Participates in Tier 1 client management activities/ and or coordinates closely with Tier 1 client manager to assure the scheduling and note-taking of client management team meetings
  • Coordinate with respective MARCOM to define needs for support
  • Requires oversight, participation, feedback, and input from Manager/senior level BD
  • Provides research support, scheduling, and organization of information to other Tier 1 clients
  • Formats/edits client management plans in accordance with company templates and standards
  • Other duties as assigned.

What you will bring to our firm: 
  • Normally a 4-year degree required in English, marketing, journalism, communications, or applicable field is required
  • Must have California experience (Caltrans, LA Metro, etc.).
 
What we prefer you bring: 
  • Normally a minimum of 5 years of combined prior proposal experience is required and in the AEC industry leading, coordinating, planning, and developing architectural-engineering-construction proposals and qualifications, including section writing experience
  • Will have demonstrated a progressively increasing level of responsibility during the past 1 year (minimum)
  • Excellent inter-personal and communication skills
  • Able to work with some degree of independence to execute proposal lifecycle
Compensation:
The salary range for this role is $85,000 - $120,000. Salary is dependent upon experience and geographic location.
 
Featured Benefits: 
• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

 

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives™ 

 

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law. 

 

Unsolicited resumes from third party agencies will be considered the property GFT.


Location:Los Angeles, Concord, Irvine, Phoenix, Seattle
Working Hours: 8 AM – 5 PM
Employment Status: Full-time
Salary Range:$85,000 - $120,000
Salary dependent upon experience and geographic location

"California Applicants"

 

Applicants in the County of Los Angeles - Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

 

Applicants in the City of San Francisco - Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

 

Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.

 

Gannett Fleming does require the successful completion of a criminal background check for all advertised positions.

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