Project Coordinator/Project Controls Specialist

GFT is seeking a Project Coordinator/Project Controls Administrator  to join our Transit & Rail team in Toronto, ON! This role follows a hybrid work model, requiring regular attendance at our Toronto office.

Working with the public transit team at GFT means shaping the future of transportation, delivering projects that improve mobility, safety, and accessibility for millions of passengers nationwide. Specializing in rail systems, bus rapid transit, and zero-emission mobility solutions, our experts combine deep technical knowledge with innovative thinking to enhance the efficiency and sustainability of transit networks. Together, we're transforming urban landscapes, reducing environmental impact, and connecting communities through state-of-the-art public transportation infrastructure. Explore some of our signature public transit projects here.  

What you’ll be challenged to do:

As a Project Coordinator, you will need to have dynamic communication skills and the ability to multi-task efficiently and effectively. You must be able to organize projects and materials, in addition to having strong business, computer and writing skills. In this position, you will assist our project managers with the execution of tasks related to projects and daily contract administration and project controls functions.

In this capacity, the successful candidate will be responsible for the following: 

• Provide project management assistance and project controls support throughout the life-cycle of a project from proposal through to project closeout.

• Ensure compliance with project management standards and best practices.
• Collaborate with project managers, engineers, and other stakeholders to ensure project objectives are met.
• Facilitate communication across teams and external stakeholders.
• Interface with corporate project accounting to open and close projects.

• Support the development and maintenance of the project budget structure.
• Support project managers in preparing work plans
• Track project budgets, costs, and forecasts, and identify variances.
• Prepare progress reports, dashboards, and KPIs for internal and client reporting.
• Support earned value analysis, risk management, and performance tracking.
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• Review contract requirements for contract fee types, invoicing procedures, insurance requirements, customer survey submission, and subcontractor information.
• Review subconsultant and subcontractor contracts and coordinate contract reviews with Project Managers and Corporate Leg
• Support project managers in management of the change process

• Experience working in a similar capacity within the AEC industry highly preferred
• Intermediate skills in Power BI- interactive data visualization software, or similar preferred
• PMP certification a plus

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives™ is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

Location: Toronto, ON
Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time
Salary Range: $85,000 - $92,000
Salary dependent upon experience and geographic location

Permanent Residency or Canadian Citizenship required for this position. No relocation assistance will be provided for this position. Local candidates will be given preference.

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