Administrative Assistant

GFT is seeking an Administrtive Assistant to support our Information Technology Department in either in Nashville TN or  Mechanicsburg PA. This role follows a hybrid work model, requiring regular attendance either location.

What you’ll be challenged to do:

The Administrative Assistant provides high-level administrative and organizational support to the IT department. This role ensures smooth day-to-day operations by managing schedules, coordinating communications, handling documentation, and supporting departmental initiatives. The ideal candidate is detail-oriented, tech-savvy, and able to handle multiple priorities in a fast-paced environment.

In this capacity, the successful candidate will be responsible for the following: 

• Provide administrative support to IT leadership and team members.
• Manage department calendars, schedule meetings, and coordinate logistics (virtual and in-person).
• Serve as a point of contact for internal requests, vendors, and external partners.
• Assist with preparing reports, presentations, and documentation for IT projects.
• Maintain accurate records of IT assets, contracts, and licenses.
• Support onboarding/offboarding processes by coordinating equipment setup, access requests, and system permissions.
• Process purchase orders, invoices, and expense reports for IT-related purchases.
• Track departmental budgets and expenditures as directed.
• Help organize IT team events, training sessions, and communications.
• Perform general office tasks, such as filing, data entry, and correspondence.

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At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives™ is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

Location: Chicago Il or Mechanicsburg PA 
Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time
Salary Range: $52,000 - $65,000
Salary dependent upon experience and geographic location

GFT does require the successful completion of a criminal background check for all advertised positions.

"California Applicants"
Applicants in the County of Los Angeles - Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Applicants in the City of San Francisco - Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.