Administrative Assistant - Government Affairs

GFT is seeking an Administrative Assistant to join our Government Affairs Team Mechanicsburg PA! This role follows a hybrid work model, requiring regular attendance in the office.

What you’ll be challenged to do:

As an Administrative Assistant you will provide critical administrative, organizational, and logistical support to the Government Affairs Officer. This role ensures smooth day-to-day operations, assists with legislative and regulatory tracking, coordinates communications and supports advocacy initiatives that advance the organization’s public policy goals.

In this capacity, the successful candidate will be responsible for the following: 

• Provide administrative support to the Government Affairs Officer and team, including scheduling meetings, managing calendars, preparing correspondence, and coordinating travel arrangements.
• Assist with the preparation of briefing materials, presentations, and reports for internal leadership and other stakeholders.
• Track legislative and regulatory developments; help maintain databases, monitoring tools, and files related to government relations activities.
• Coordinate logistics for advocacy events, legislative meetings, and stakeholder engagements.
• Support drafting and distribution of communications, including newsletters, memos, and talking points.
• Maintain records of interactions with government officials and stakeholders to ensure compliance with lobbying and reporting requirements.
• Serve as the first point of contact for inquiries directed to the Government Affairs team.
• Provide general office management tasks such as invoice processing, expense tracking, and document organization.
• Perform other duties as assigned to support the effective functioning of the Government Affairs function.

• High School Diploma required
• 3+ years of administrative or office support experience; prior exposure to government affairs, public policy, or legal environments
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• High attention to detail, discretion, and professionalism when working with sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with legislative tracking software a plus.
• Ability to work independently while also collaborating effectively with team members.

• Associate’s or Bachelor’s degree in Political Science, Public Administration, Communications, or related field considered a plus.

#L!-Hybrid

#L!-ML1

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives™ is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

Location: Mechanicsburg PA
Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time
Salary Range: $55,000 - $75,000
Salary dependent upon experience and geographic location

GFT does require the successful completion of a criminal background check for all advertised positions.

"California Applicants"
Applicants in the County of Los Angeles - Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Applicants in the City of San Francisco - Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.