Associate Project Administrator - Transportation Engineering

GFT is seeking an Associate Project Administrator to join our Transportation group. This role follows a hybrid work model, can be based at any GFT office location.

What you’ll be challenged to do:

As an Associate Project Administrator, you’ll play a key role in keeping our projects organized and running smoothly. Your strong business, computer, and writing skills will help support our project managers in executing critical tasks and daily administrative functions. If you’re looking for an opportunity to grow within a company that values teamwork, career development, and meaningful contributions to our communities, we invite you to join us!

In this capacity, the successful candidate will be responsible for the following: 

• Provide project management assistance and project accounting throughout the life-cycle of a project from proposal and project set up through project closeout.
• Compile required documentation for all new and active projects including items listed in the Project Management and Quality Guidelines including but not limited to fee negotiation packages and fee estimates.
• Review contract requirements for accepted overhead rates, contract fee types, invoicing procedures, insurance requirements, customer survey submission, and subcontractor information.
• Ensures projects adhere to contract language and requirements, issues and tracks project amendment documentation and coordinates for review.
• Provide administrative and accounting support for engineering projects while fostering excellent internal and external customer relations and service.
• Ensure that each project or project phase is properly invoiced in a timely manner and manages all client accounts.
• Monitor job status reports and takes appropriate action with department managers to ensure that projects are completed on schedule and within budget.

What you will bring to our firm: 

• Associates Degree in related field
• 4+ years’ experience with related experience as a Project Management Assistant, Project Administrator, Project Coordinator or related
• Strong financial/general accounting experience, business math experience
• General understanding of industry standard Quality Management System
• Excellent customer service and communication skills
• Ability to multitask and prioritize
• Strong computer skills, including MS Office 365 Suite (MS Word, MS Excel); and Acrobat Adobe

• Compensation:

The salary range for this role is $50,000 - $80,000; Salary is dependent upon experience and geographic location.

Featured Benefits:

• Hybrid (in-person and remote) work environment.

• Comprehensive benefits package, including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.

• Tax-deferred 401(k) savings plan.

• Competitive paid time off (PTO) accrual.

• Tuition reimbursement for continued education.

• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.

• Incentive compensation for eligible positions.

At GFT, a privately held AEC firm, we innovate where transportation, water, power and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives™ 

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law. 

Unsolicited resumes from third party agencies will be considered the property of GFT.

NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.

Location: Various

Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time 

Salary Range: $50,000 - $80,000 (USD) per year; Salary dependent upon experience and geographic location

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"California Applicants"

Applicants in the County of Los Angeles - Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Applicants in the City of San Francisco - Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.

Gannett Fleming does require the successful completion of a criminal background check for all advertised positions.

Application deadline 12/31/2025