Administrative Assistant to the Director of Transit and Rail

GFT is seeking a Administrative Assistant to the Director of Transit and Rail to join our Team in Seattle, WA, Denver, CO, Salt Lake City, UT! This role follows a hybrid work model, requiring regular attendance at our Seattle, WA, Denver, CO, Salt Lake City, UT office.

Working with the public transit team at GFT means shaping the future of transportation, delivering projects that improve mobility, safety, and accessibility for millions of passengers nationwide. Specializing in rail systems, bus rapid transit, and zero-emission mobility solutions, our experts combine deep technical knowledge with innovative thinking to enhance the efficiency and sustainability of transit networks. Together, we're transforming urban landscapes, reducing environmental impact, and connecting communities through state-of-the-art public transportation infrastructure. Explore some of our signature public transit projects here.  

What you’ll be challenged to do:

In this role you will provide high-level administrative, logistical, and operational support to the Director of Transit and Rail, helping ensure the effective coordination of projects, communications, and team operations across the Transit and Rail Market Sector. This position plays a critical role in maintaining smooth day-to-day operations and supporting the success of strategic initiatives, proposals, and client deliverables.

In this capacity, the successful candidate will be responsible for the following: 

• Manage daily schedules, meeting coordination, and travel logistics for the Director of Transit and Rail.
• Prepare correspondence, reports, presentations, and project documentation with accuracy and attention to detail.
• Support proposal preparation, document formatting, and coordination of internal/external submittals.
• Maintain organized filing systems (digital and hard copy), ensuring QA/QC standards for all deliverables.
• Track key action items, project deadlines, and follow-up tasks across multiple concurrent initiatives.
• Assist in coordinating client meetings, internal reviews, and leadership briefings.
• Manage expense reports, invoicing support, and administrative documentation in coordination with finance staff.
• Support onboarding and administrative needs of the Transit and Rail team, including coordination of resources and IT access.
• Maintain confidentiality and professionalism in handling sensitive information.
• Serve as a point of contact for both internal team members and external partners.

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives™ is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

Location: Seattle, WA, Denver, CO, Salt Lake City, UT
Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time
Salary Range: $60,000-75,000
Salary dependent upon experience and geographic location

GFT does require the successful completion of a criminal background check for all advertised positions.

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