Change Management Coordinator

GFT is seeking an experienced Change Management Coordinator to join our Construction Services team in Fairfax area. 

At GFT, we’re not just engineering the future; we’re meticulously building it. Our comprehensive suite of construction and program management services reflects our unwavering commitment to excellence, safety, innovation, and sustainability. Our construction management services are the cornerstone of our commitment to transforming communities and enhancing lives. We oversee every construction phase to help ensure projects are completed on schedule, within budget, and to the highest safety and quality standards.

What you’ll be challenged to do:

The Change Management Coordinator is responsible for facilitating timely processing of change orders from initiation to closeout. This role supports the identification and evaluation of potential change orders, scope development, preparation of Rough Order of Magnitude (ROM) estimates, funding coordination, contractor proposal review, cost analysis, negotiations, and final modification closeout. The coordinator maintains comprehensive change order records and provides regular status updates to internal and external stakeholders.

In this capacity, the successful candidate will be responsible for the following:

• Facilitate the change order process from initiation through closeout, including drafting change initiation documents, scopes of work, and pre-negotiation and negotiation summary narratives.
• Review Procore transmittals to identify Notices of Potential Change and proposals, analyze contract entitlement, and coordinate merit evaluations and change justifications. 
• Submit purchase requisition requests and ensure change orders align with approved funding sources.
• Enter and track change orders in the Client’s Construction Change Order Management (CCOM) system, monitor approval status, and maintain supporting documentation.
• Update Project Change Order (PCO) logs as statuses change, distribute weekly status reports to project team members, and maintain change order forecasts and contingency tracking.
• Lead and/or support weekly and bi-weekly internal and contractor change order review meetings.
• Review contractor proposals for completeness and accuracy, request revisions as necessary, and support cost and schedule impact evaluations.
• Coordinate independent cost estimates and schedule analyses with schedulers and cost engineers to validate impacts.
• Attend, coordinate, and lead meetings related to potential and active change orders, and lead negotiations with contractors to achieve fair and reasonable settlement pricing.
• Establish and maintain change order files in SharePoint, Procore, and CCOM in accordance with department standards.
• Perform periodic file audits and complete PCO checklists to ensure audit readiness and proper closeout documentation.
• Support continuous process improvement efforts to increase efficiency and standardization of change order management practices.
• Facilitate the change order process from initiation through closeout, including drafting change initiation documents, scopes of work, and pre-negotiation and negotiation summary narratives.
• Review Procore transmittals to identify Notices of Potential Change and proposals, analyze contract entitlement, and coordinate merit evaluations and change justifications.
• Submit purchase requisition requests and ensure change orders align with approved funding sources.
• Enter and track change orders in the Client’s Construction Change Order Management (CCOM) system, monitor approval status, and maintain supporting documentation.
• Update Project Change Order (PCO) logs as statuses change, distribute weekly status reports to project team members, and maintain change order forecasts and contingency tracking.
• Lead and/or support weekly and bi-weekly internal and contractor change order review meetings.
• Review contractor proposals for completeness and accuracy, request revisions as necessary, and support cost and schedule impact evaluations.
• Coordinate independent cost estimates and schedule analyses with schedulers and cost engineers to validate impacts.
• Attend, coordinate, and lead meetings related to potential and active change orders, and lead negotiations with contractors to achieve fair and reasonable settlement pricing.
• Establish and maintain change order files in SharePoint, Procore, and CCOM in accordance with department standards.
• Perform periodic file audits and complete PCO checklists to ensure audit readiness and proper closeout documentation.
• Support continuous process improvement efforts to increase efficiency and standardization of change order management practices.

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives™ is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

GFT does require the successful completion of a criminal background check for all advertised positions. 

Location: Fairfax 
Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time