Administrative Assistant / Document Control

GFT is seeking an Administrative Assistant / Document Control to join our Project Team in New York, NY. This role requires regular attendance in our office in New York, NY.

At GFT, we are building the future through strong construction and program management services rooted in quality, safety, innovation, and sustainability. Our construction management teams oversee every phase of a project to help ensure work is delivered on schedule, within budget, and in alignment with safety and quality standards.

What you’ll be challenged to do:

As an Administrative Assistant / Document Control Clerk, you will support the Project Team by preparing, proofreading, organizing, and maintaining project documentation. You will apply your experience in administrative and document control functions within a construction or construction management environment while using Microsoft Office programs to support project operations.

In this capacity, the successful candidate will be responsible for the following:

• Providing administrative and document control support to the GFT Project Team
• Preparing, proofreading, filing, and maintaining correspondence, forms, spreadsheets, reports, and other project documents
• Managing and tracking project records in accordance with document control procedures
• Scheduling and coordinating meetings
• Maintaining inventory of office supplies
• Using Word, Excel, Outlook, and other software programs to complete tasks
• Preparing reports requiring selection of data from records or statistics
• Applying standard administrative and document control practices within a construction environment
• Relying on experience and judgment to organize priorities and accomplish assigned goals

What you will bring to our firm:

• High school diploma or equivalent required; technical degree from an accredited college preferred

• 3 years of experience as an administrative assistant or document control clerk within a construction management or construction organization
  OR a technical degree with at least one (1) year of related experience in a construction management or construction environment

• Working knowledge of computer software systems, including Microsoft Excel and Word

• Strong communication skills

• Experience with document management systems such as eBuilder preferred

• Ability to work in a field office environment and support a collaborative project team

Compensation:

The salary range for this role is $50,000 - $57,000 per year. Salary is dependent upon experience and geographic location.

Featured Benefits:

• Comprehensive benefits package, including medical, dental, vision, disability, and life insurance.
• Wellness programs, parental leave, and pet insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, including access to training programs and support for participation in professional organizations.
• Incentive compensation for eligible positions.

At GFT, a privately held AEC firm, we innovate where transportation, water, power and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives™ 

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law. 

Unsolicited resumes from third party agencies will be considered the property of GFT.

Location: New York, NY
Working Hours: Construction hours

Employment Status: Full-time

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