Office Operations Administrator

GFT is seeking an Office Administrator to join our Practice or CBG Team in Mississauga! This is a part-time position (about 24 hours a week) requiring in-person attendance to our Mississauga office.

GFT Shared Services

GFT’s Shared Services team, which includes Human Resources, Legal, Accounting & Finance, IT Services and Marketing & Communications, is essential for managing and supporting the company's global operations. Shared Services is part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals is the backbone of our ability to deliver infrastructure consulting and design services.

What you’ll be challenged to do:

This is an excellent career opportunity for an experienced, motivated Office Administrator who thrives in a collaborative team environment. The role highlights a customer-focused mindset and a passion for delivering exceptional quality and results on every project. As a Office Administrator, you will independently carry out & manage the administrative office functions providing administrative support to the Office Operations Team Lead, Office Leadership as assigned and other staff within the Mississauga, ON office, and remote sites. In addition, you will assist the Office Operations leadership with practice initiatives, key corporate policies, and procedures. 

In this capacity, the successful candidate will be responsible for the following: 

• Answer and direct office main line phone calls when needed.
• Sort and distribute incoming mail and process outgoing mail.
• Order lunches and assist with staff & client meetings.
• Receive vendor, guest, client visitations (i.e., security access, parking, amenities, seating, safety).
• Coordinate and manage activities / events and help oversee the engagement & budget compliance of the Employee Engagement & Citizenship Program (EECP).
• Keep all pertinent office documentation updated (i.e., Manuals, SharePoint, Office Layout/Seating, etc.).
• Maintain office resources (i.e., workspace, furniture, supplies, office technology equipment, signage, etc.).
• Oversee the Safety Coordinator duties.
• Assist with office real estate closures, relocations & renovations.
• Perform new hire orientation and terminations for designated office(s).
• Prepare & submit office expense reports.
• Review and process vendor invoices.
• Prepare office agenda topics, attend, and document Office Leader-hosted meetings.
• Serve as primary contact with building property management on security access, parking, and work order requests (i.e., HVAC, maintenance, etc.).
• Perform other job-related duties as assigned

 At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life.

We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together, we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives™ 

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property of GFT.

Location: Toronto, Ontario

Employment Status: Part-Time

Sponsorship for Canadian Work authorization is not available for this position.

No relocation assistance will be provided for this position.

Local candidates will be given preference.

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