Gannett Fleming, Inc.

Document Control Specialist/Field Coordinator

US-MD-Baltimore
Job ID
2017-4476
# of Openings
1
Job Category
Construction Management
Employment Status
Full-Time

Overview

Throughout our 100 year history, Gannett Fleming has been an innovator and leader at a global level, providing world class services in engineering, consulting, design, program and construction management. With more than 60 offices worldwide, we are consistently ranked among the nation’s most prestigious engineering firms.

Our people are our secret to delivering excellence as promised! We have fostered a culture promoting progressive thinking to tackle complex engineering challenges --- transforming creative ideas into reality! We are committed to supporting your career goals by providing professional development and training, the opportunity to work with respected industry thought leaders, while at the same time encouraging a healthy work life balance.  Our benefits and perks are competitive because we want to see a smile on your face as we change the world together.

 

Since 1915, Gannett Fleming has played a major role in some of the most multifaceted and iconic engineering accomplishments in the world. Join us in our journey as we continue to provide thought provoking, customized solutions to our clients, improving and sustaining communities for the next 100 years! 

Responsibilities

Our Construction Management department in Maryland is looking for an experienced Document Control Specialist/Field Coordinator to work full time at our office in Baltimore, MD. Come join our team!

 

            Document Control Specialist

  • Utilize Excel and other document management software to track and manage submittals, RFIs, Change Order Requests, Pay Applications, and Progress Meeting minutes for construction projects. 
  • Interface with project managers to assist with developing document tracking procedures
  • Prepare weekly status reports for ongoing construction projects.
  • Attend progress meetings and keep meeting minutes.
  • Review contractor and subconsultant invoices for accuracy and maintain a log of reviews.
  • Manage photographs of construction
  • Proactively coordinate with the project manager and contractor as needed to meet deadlines
  • Prepare contract reallocation letters
  • Support Billing department in preparation of accurate invoices
  • Project Set-up
  • Review contracts and award letters

 

Field Coordinator

  • Complete timesheet entry in enterprise accounting system on behalf of field staff to ensure timely preparation of accurate invoices
  • Complete expense reimbursement entry in enterprise accounting system on behalf of field staff.
  • Coordinate with field staff weekly or as needed to ensure timely delivery of accurate timesheets and expense forms.
  • Maintain a field staff certifications tracking system and assist staff with registration as needed to maintain certifications
  • Support preparation of a newsletter for field staff.
  • Revise and update field staff resumes.
  • Assist with preparation of inspection reports.
  • Provide administrative assistance to construction project managers.

*CB

Qualifications

  • High School diploma and minimum of 5 years professional work experience
  • Bachelor’s Degree Preferred but not required
  • Experience with scheduling and/or document management systems such as Procore, Contract Manager, MCMS, Primavera P3, Primavera P6, MS Project, or other software is preferred but not required 
  • Must be proficient in MS Excel in Word and be capable of obtaining advanced skills with this software.
  • Must have a clean driving record 

 

 

Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status.

 

NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.

 

Gannett Fleming Inc. will not sponsor an employment visa (e.g., H-1B visa), including any visa renewal during employment, for any candidate for this position.

No relocation assistance will be provided for this position. Local residents will be given preference.

 

 

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