Gannett Fleming, Inc.

Assistant Proposal Specialist

US-PA-Camp Hill
Job ID
# of Openings
Job Category
Communications / Marketing / Graphics
Employment Status


Throughout our 100 year history, Gannett Fleming has been an innovator and leader at a global level, providing world class services in engineering, consulting, design, program and construction management. With more than 60 offices worldwide, we are consistently ranked among the nation’s most prestigious engineering firms.

Our people are our secret to delivering excellence as promised! We have fostered a culture promoting progressive thinking to tackle complex engineering challenges --- transforming creative ideas into reality! We are committed to supporting your career goals by providing professional development and training, the opportunity to work with respected industry thought leaders, while at the same time encouraging a healthy work life balance.  Our benefits and perks are competitive because we want to see a smile on your face as we change the world together.


Since 1915, Gannett Fleming has played a major role in some of the most multifaceted and iconic engineering accomplishments in the world. Join us in our journey as we continue to provide thought provoking, customized solutions to our clients, improving and sustaining communities for the next 100 years! 


The Mid-Atlantic Region’s Business Development (BD) and Proposal team is an interdepartmental team that supports multiple Gannett Fleming Business Lines and, as such, is an internal client service organization. The Assistant Proposal Specialist supports BD activities and the planning, development, and production of proposals, including statements of qualifications (SOQs) and sales presentations.

The Assistant Proposal Specialist is an excellent opportunity for a recent graduate or someone who has experience working up to two years in a related industry and supporting the preparation and coordination of proposals, technical reports, and other business writing needs. The Assistant Proposal Specialist performs the following functions: researching, compiling, organizing, writing, and editing text and graphic content; maintaining selected marketing databases; and performing other support tasks as part of a broader team of business development support professionals. The Assistant Proposal Specialist should possess knowledge and understanding of business writing/editing/formatting principles and practices; demonstrate excellent inter-personal and communication skills; work well as part of a team; have a strong desire to learn about the markets and clients served by Gannett Fleming; and be driven to succeed by delivering quality and timely support to others. Required skills include: task management, time management, multi-tasking, collaboration, and resourcefulness

This position will be based in Camp Hill, PA.


  • Assists during proposal development and supports the research, writing, editing, formatting, and quality checking of text and graphics for preparation of proposals, SOQs, and presentations
  • Performs subcontractor data collection and organization tasks for proposal teams, including contacting subcontractors, outlining requirements, and organizing and distributing information.
  • Maintains proposal team server files and other repositories of information for use during active proposals
  • Assists with proposal formatting, printing, and production
  • Attends proposal meetings, takes notes, assists with audio-visual needs, and helps maintain and update meeting information on a regular basis and as requested
  • Researches and compiles information from a variety of internal and external databases, internet and intranet sites, and other internal data sources (including resumes, project descriptions, boilerplate text, etc.)
  • Coordinates with internal departments to obtain required information for proposal or SOQ preparation
  • Assists with the archiving of proposal content and upload to appropriate internal databases or servers as part of proposal closeout procedures in a timely and quality manner and according to department standards
  • Participates in BD team training and knowledge sharing activities, and demonstrates progressive ability over time to incorporate best practices into daily work assignments
  • Performs self-check of work products to comply with client requirements, eliminate repeat errors, and demonstrate continuous improvement in work products
  • Coordinates independent quality control review in accordance with BD team quality procedures
  • Other duties as assigned.




Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status.


NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.


Gannett Fleming Inc. will not sponsor an employment visa (e.g., H-1B visa), including any visa renewal during employment, for any candidate for this position. 

No relocation assistance will be provided for this position. Local residents will be given preference.



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