Gannett Fleming

  • Senior Proposal Specialist

    Job Locations US-NC-Raleigh
    Job ID
    # of Openings
    Job Category
    Business Development
    Employment Status
  • Company Overview


    At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.


    Excellence Delivered As Promised. It’s more than a slogan. It’s our standard. It’s the expectation we place upon ourselves as individuals and as a company. It represents our commitment to our valued clients, industry partners, and employees. It’s our earnest pledge to do what we say. It’s the core of who we are as a firm and the foundation upon which all of our relationships and projects are built.

    What You Will Do


    The Southeast Regional Business Development, Capture, and Proposal Team of Gannett Fleming is expanding. With teams of proposal specialists and designers positioned at key office locations throughout our largest region, we are seeking a Senior Proposal Specialist to manage proposals, presentations, and capture support to our earth science or water business lines. The ideal Proposal Specialist possesses a broad knowledge of capture and proposal best practices and procedures; demonstrate excellent inter-personal and communication skills; can lead by example and collaborate with people across the organization to provide outstanding client service and excellent proposal and related support; and be driven by a strong will to succeed and deliver quality products as part of an internal client service organization.

    The nature of submittals will include project-specific Statement of Qualifications (SOQs), Expressions of Interest (EOIs), and Proposals for local, state, federal, and private clients.  The position is in Raleigh, NC.

    • Provides comprehensive, strategic writing and editing support for: all general qualifications; executive summaries; win themes; personnel resumes, project descriptions, summary paragraphs, action captions, and benefit statements
    • Performs detailed analysis of SOQ and RFP requirements; prepares compliance matrices/outlines and schedules according to proposal best practices deployed by the Mid-Atlantic Business Development team
    • Organizes and coordinates proposal resources (project management/technical team input, proposal support, and graphics/print teams)
    • Ensures completion of all assignments, review of all work, and adherence to internal best practices and quality control objectives
    • Schedules, facilitates, and documents proposal kick-off and color review milestones in accordance with best practices.
    • Compiles and distributes meeting notes and review comments from all proposal meetings.
    • Ensures incorporation of all changes
    • Researches and compiles information from both external and internal sources, including a variety of databases and data sources (internet, company intranet, previous proposals, etc.)
    • Supports interview teams, facilitates kickoff meetings
    • Helps prepare and coach interview teams
    • Develops written and visual content for presentation needs
    • Archives proposal content by uploading to appropriate internal databases or servers as part of proposal closeout procedures
    • Participates in required training and knowledge sharing activities and demonstrates progressive ability over time to incorporate best practices into daily work assignments
    • Performs self-check of work products and coordinates independent quality control review and compliance checks during the lifecycle of the proposal and in strict accordance with internal quality and proposal development procedures
    • Other duties as assigned

    Minimum Qualifications

    • Degree in marketing, journalism, communications, business or applicable field related to GANNETT FLEMING's core business or comparable and relevant professional experience
    • Minimum 5 years of combined prior proposal experience is required, including a progressively increasing level of responsibility during the past year, minimum
    • Minimum of 5 years of experience with RFP responses and some section writing experience.  Familiarity/experience with architectural, engineering, design, and/or construction management services for transportation, water, or related market sectors
    • Excellent leadership, professional writing/editing, communication, and organizational skills
    • Strong ability to perform multiple tasks concurrently while meeting quality objectives
    • Competency in Microsoft Office applications
    • Experience with Adobe Creative Cloud InDesign is helpful

    Life at Gannett Fleming


    For more than 100 years, we’ve been a leader in global infrastructure solutions with a focus on planning, design, technology, and construction management services for a diverse array of markets and disciplines. Across more than 60 offices, 2,000+ highly qualified professionals are united in an unyielding commitment to deliver excellence to every client and every project, every day.


    Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status. Gannett Fleming Inc. will not sponsor an employment visa (e.g., H-1B visa), including any visa renewal during employment, for any candidate for this position. No relocation assistance will be provided for this position. Local residents will be given preference.


    NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.


    Location: Raleigh, NC
    Working Hours: 8 AM – 5 PM
    Employment Status: Full-Time
    Internal Requisition ID:


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