Gannett Fleming

  • Senior Proposal Specialist

    Job Locations US-VA-Fairfax
    Job ID
    # of Openings
    Job Category
    Business Development
    Employment Status
  • Company Overview


    At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.


    Excellence Delivered As Promised. It’s more than a slogan. It’s our standard. It’s the expectation we place upon ourselves as individuals and as a company. It represents our commitment to our valued clients, industry partners, and employees. It’s our earnest pledge to do what we say. It’s the core of who we are as a firm and the foundation upon which all of our relationships and projects are built.

    What You Will Do


    We are looking for an enthusiastic and experienced Senior Proposal Specialist to coordinate capture management activities and provide proposal management for Gannett Fleming’s strategic growth in the Mid-Atlantic region with a primary focus on Northern Virginia, Maryland, and District of Columbia in support of our water, wastewater, and construction services business lines. The ideal candidate has familiarity with the clients located in this geographic area and successful experience providing marketing, capture planning, and proposal management with other engineering and/or construction firms (i.e., A/E/C).


    The Senior Proposal Specialist will work closely with Regional Business Development Leader and our operations leadership. This position is key to our BD support team and its ability to help influence and support the BD lifecycle from marketing to capture planning phase through proposal development, submittal, and sales interviews. This position will be closely integrated with the local operations leadership team as well as the BD support staff in the region.


    The Senior Proposal Specialist will have the desire and ability to provide thoughtful, strategic input to capturing new work and growing our market share in W/WW design and construction services. This is a new position and provides an excellent opportunity to perform as a key contributor to our regional growth plan.


    Location: Fairfax, VA



    • Leads the implementation of client management support, capture planning support, and proposal management activities in close coordination with Client Managers, Capture Managers, and Project Managers for assigned pursuits and target clients
    • Provides recommendations for and support to pre-positioning activities, including: assisting with pre-RFQ and pre-RFP activities such as: coordinating white papers; supporting client development; and organizing and facilitating capture management activities in alignment with Gannett Fleming Business Development Best Practices
    • Reviews client business plans, market research, and capital improvement plans to help support the development of a sales pipeline in collaboration with client managers
    • Researches targeted opportunities and uses CRM to effectively support and track clients and opportunities
    • Leads Capture Management support activities such as: facilitating workshops; performing gap analysis; summarizing key value propositions and sales/win themes; and performing targeted client/opportunity-specific research
    • Provides proposal development leadership to support a variety of proposals
    • Manages key proposal efforts and supervise the work product of individual staff supporting the proposal (assistant proposal specialists, proposal specialists, graphics, print production, etc.)
    • Organizes, coordinates, and directs proposal resources for various tasks from early pre-RFQ/RFP phase of proposal planning through and including proposal preparation and production
    • Provides clear, strategic, and informed writing and messaging for sales proposals and presentations, and provides editing support, proofing, and review of proposals, presentations, and SOQs.
    • Participates in training and knowledge sharing activities and demonstrates progressive ability over time to incorporate best practices into daily work assignments.
    • Other duties as assigned.

    Minimum Qualifications


    • Bachelor’s Degree in marketing, journalism, communications, or applicable field related to GANNETT FLEMING's core businesses.
    • Minimum of 8 years of combined prior experience in positions of increasing responsibility and complexity in capture support, proposal management, and sales presentation support
    • Superior written and verbal communication skills, time management, and organizational skills
    • High attention to detail and the ability to adapt quickly to changing conditions while effectively driving integrated pursuit teams to produce high-quality deliverables
    • Demonstrated understanding of and experience with our targeted W/WW client in NOVA, MD, and DC
    • Superior ability to collaborate with internal business partners across our firm and maintain positive working relationships
    • Understanding, training, and/or experience with industry best practices for capture and proposal management
    • Experience with and understanding of Standard Form submittals for state-specific and municipal clients
    • In-depth understanding of architectural, engineering, design, and/or construction management services for public and private sector clients
    • Excellent leadership, professional writing/editing, communication, and organizational skills
    • Strong ability to perform multiple tasks concurrently and work in fast-paced environment when required
    • Competency in InDesign, Dynamics 365 CRM, and Microsoft Office applications (Word, Excel, Power Point)
    • Ability to travel, if needed: local travel (DC/VA/MD) metro areas is anticipated to be 25%; longer distance travel across Mid-Atlantic region is anticipated to be < 10%



    Life at Gannett Fleming


    For more than 100 years, we’ve been a leader in global infrastructure solutions with a focus on planning, design, technology, and construction management services for a diverse array of markets and disciplines. Across more than 60 offices, 2,000+ highly qualified professionals are united in an unyielding commitment to deliver excellence to every client and every project, every day.


    Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status. Gannett Fleming Inc. will not sponsor an employment visa (e.g., H-1B visa), including any visa renewal during employment, for any candidate for this position. No relocation assistance will be provided for this position. Local residents will be given preference.


    NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.


    Location: Fairfax, VA
    Working Hours: 8 AM – 5 PM
    Employment Status: Full-Time
    Internal Requisition ID: 5436



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