Gannett Fleming

Senior Proposal Specialist

Job Locations US-NC-Raleigh | US-FL-Tampa | US-VA-Richmond | US-SC-Columbia | US-VA-Fairfax | US-DC-Washington D.C.
Job ID
# of Openings
Job Category
Business Development/Marketing
Employment Status
Contract to Permanent (Full Time)

At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.


Excellence Delivered As Promised. It’s more than a slogan. It’s our standard. It’s the expectation we place upon ourselves as individuals and as a company. It represents our commitment to our valued clients, industry partners, and employees. It’s our earnest pledge to do what we say. It’s the core of who we are as a firm and the foundation upon which all of our relationships and projects are built.

What You Will Do


The Senior Proposal Specialist manages proposals and presentations, provides capture support, and may assist with client management support. The position supports one or more regional business lines or a global business line. This position can be located in the following areas - Raleigh, NC; Tampa, FL; Fairfax, VA; Washington, DC; Richmond, VA or Columbia, SC.

Principal Responsibilities and essential functions


  • Able to lead 1 complex proposal concurrent with other smaller proposal
  • May Lead Sections for complex proposal
  • Able to organize and coordinate interview team to prepare the content
  • Work is regularly monitored and overseen by Manager for messaging and quality
  • Compiles and distributes meeting notes, action items, and review comments from all proposal meetings
  • Performs detailed analysis of SOQ and RFP requirements; prepares compliance matrices/outlines and schedules according to corporate proposal best practices
  • Organizes and coordinates proposal resources (project management/technical team input, proposal support, subconsultant input, and graphics/print teams)
  • Ensures completion of all assignments, review of all work, and adherence to internal best practices and quality control objectives
  • Provides strategic writing and editing support for: all general qualifications; executive summaries; win themes; personnel resumes, project descriptions, summary paragraphs, action captions, and benefit statements
  • Enters and tracks opportunities and proposals in CRM
  • Supports sales interview teams, schedules/facilitates kick-off meeting and rehearsals, and prepares presentation and supporting materials

Capture Planning

  • Facilitate capture plan support for short- to- medium length capture phase/simple pursuits with close oversight/participation by manager for assurance of best practice implementation
  • Liaise with respective MARCOM staff during capture planning to coordinate early input, as required
  • No authority to flex within the framework of best practices
  • Keeps all CRM documentation updated

Client Management

  • Coordinates client management team activities for Tier 2 clients
  • Participates in Tier 1 client management activities/ and or coordinates closely with Tier 1 client manager to assure the scheduling and note-taking of client management team meetings
  • Coordinate with respective MARCOM to define needs for support
  • Requires oversight, participation, feedback, and input from Manager/senior level BD
  • Provides research support, scheduling, and organization of information to other Tier 1 clients
  • Formats/edits client management plans in accordance with company templates and standards
  • Other duties as assigned.


Supervisory (if applicable)

  • May manage one or more assistant proposal specialists/proposal specialists on a day-to-day basis. Responsibilities includes assignment of tasks to appropriate team member and review of work to ensure compliance with quality and department-specified practices and procedures. 
  • May manage and/or assist Business Development Manager or Leader with proposal workload and resourcing for regional or global business development team.
  • May serve as timesheet approver, perform Performance Evaluation Reviews (PER), and recommend training for staff and provide input to annual training plan for department
  • Other duties as assigned

Minimum Qualifications


Education and Licensing requirements

  • Normally a 4-year degree required in English, marketing, journalism, communications, or applicable field is required

Training, Skills, Knowledge and/or experience 

  • Normally a minimum of 5 years of combined prior proposal experience is required and in the AEC industry leading, coordinating, planning, and developing architectural-engineering-construction proposals and qualifications, including section writing experience
  • Will have demonstrated a progressively increasing level of responsibility during the past 1 year (minimum)
  • Excellent inter-personal and communication skills
  • Able to work with some degree of independence to execute proposal lifecycle

Additional Notes

Other duties may be assigned as necessary. Generally, office work environment. Must be able to sit or stand for extended periods of time.  Must be able to independently travel and be physically present in the office or at a client site.

Life at Gannett Fleming


For more than 100 years, we’ve been a leader in global infrastructure solutions with a focus on planning, design, technology, and construction management services for a diverse array of markets and disciplines. Across more than 60 offices, 2,500+ highly qualified professionals are united in an unyielding commitment to deliver excellence to every client and every project, every day.


Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans status or other characteristics protected by law. 


Gannett Fleming will not sponsor an employment visa (e.g., H-1B visa), including any visa renewal during employment, for any candidate for this position. No relocation assistance will be provided for this position. Local residents will be given preference.


NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.


Location: Raleigh, NC; Tampa, FL; Fairfax, VA; Washington, DC; Richmond, VA or Columbia, SC
Working Hours: 8 AM – 5 PM
Employment Status: Full Time
Internal Requisition ID:


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